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Creating Departmental/Group Copier Accounts & Adding Money to Copier Accounts


For generic copier accounts that can be used within a research group or department, you first need to create an account and once that account has been created, you can then add money to the account once the balance is low.

Purchasing Libraries Copy Quotas

Effective with the March 2008 rollout of kiosks, the Libraries will no longer dispense copy cards. This procedure describes how departments on campus can create departmental accounts and add copy funds to those accounts. Copies will cost 5 cents/impression.

Check with your departmental business office regarding proper funding sources and suggested quota amounts.

Creating an account

Only staff with a career account can log in and request the creation of an account.

  • The first field asks you to create a unique guest account name to be used to access these copy funds. This account name must be longer than 8 characters. Keep in mind that you will need to type this username into the copier in order to access the copy funds. Suggestion: Include your department name and purpose in the name (CHEM_PROF_CULP)
  • Create a password for the account.
  • Verify the password by typing it again. Keep in mind that you will need to type this password into the copier in order to access the copy funds.
  • In the next field, enter a dollar amount to add to the copy account. Only whole numbers may be entered. This is the amount that will be charged to the account provided. No more than $25.00 can be added to an account. Do not add more than is needed.
  • Enter an SAP account number for the billing. The Libraries Business Office will bill departments for the purchased copy quota.
  • Click on the Submit button. The requestor will receive a confirming email. Funds are added to the new account automatically and immediately.

Secure the username and password as you would any password. Providing the username and PIN to someone will provide access to your copy funds. The Libraries is not responsible for lost/stolen account information nor can this information be provided to anyone if lost. The Libraries does not have access to password information.

 


 

Quota Supplement Tool:

Once an account exists, use this procedure to add funds to the account. Check with your departmental business office regarding proper funding sources and suggested quota amounts.

  • In the Account to Credit field, enter the unique Guest Account name that was previously created.
  • Select a Department from the drop down list.
  • In the next field, enter a dollar amount to add to the copy account. Only whole numbers may be entered. This is the amount that will be charged to the account provided. No more than $25.00 can be added to an account. Do not add more than is needed.
  • Click the radio button next to Libraries Copying (under Where to apply the supplement) or the funds will go to the printing account.
  • Enter an SAP account number for the billing. The Libraries Business Office will bill departments for the purchased copy quota.
  • Indicate whether you want a confirming email sent to the owner of the career account that received the supplement. This feature is not available with departmental accounts
  • Click on the Submit button. The supplement requestor will receive a confirming email. Funds are added to the new account automatically and immediately.